Per Diem Meal and Incidental Expense Form
This form should be utilized when per diem is claimed. If per diems are claimed, the traveler must print out the location and per diem rates from the government’s website as documentation.
*Per diem rates must be adjusted under the following circumstances:
- For the day of departure and day of return (from/to your home city), the reimbursement rate is limited to 75% of the total daily per diem rate based on the location where the traveler is most likely to incur the meal expense.
- If a meal has been paid as part of a registration fee or conference, the traveler must reduce the total daily per diem for the meal (15% for breakfast, 25% for lunch and 60% for dinner).
- If a traveler selects the per diem method but hosts a business meal with others (non Washington University employees), the university will reimburse this particular meal based on a receipt. The traveler must reduce the total daily per diem for the meal (15% for breakfast, 25 % for lunch and 60% for dinner).
- If the traveler is an invited guest of a third party, the traveler must reduce the total daily per diem for any meal provided (15% for breakfast, 25% for lunch and 60% for dinner).