The following guidelines and procedures apply to individuals incurring University business-related travel expenses. These procedures are part of the overall Travel Expense Policy of Washington University in St. Louis developed to provide University travelers with a reasonable level of service and comfort at the lowest possible cost to the University.

Policies apply to anyone traveling on official University business including all employees of the University, students whose travel expenses are being reimbursed by the University, and non-employees who have been invited to the University or who have been authorized to travel on behalf of the University. It is our responsibility to ensure travelers are aware of University policy, and it is the traveler’s responsibility to comply with this policy.

  • Work-related travel is acceptable as long as there are no restrictions posted on the University website. If traveling internationally, click here for more information.
    • Travel charges to a sponsored project must follow the guidelines set forth by this policy unless the funding agency imposes greater restrictions. Please refer to the terms of the grant or contract for information regarding specific expenditures that are allowed.
    • If your travel does not originate and end in St. Louis, please provide a detailed reason for the actual route that was booked when you submit your receipts for reimbursement. The reason will help determine the amount Olin is able to reimburse for your flight cost.

    Assistance

    • Please submit a general inquiry ticket in Freshdesk for assistance or to ask questions concerning WashU/Olin travel policy.
    • Travelplex contact information
    • WashU preferred travel suppliers
      • Please be aware that Olin Business School has it’s own SWABIZ Company ID (CID) number for Southwest Airlines online booking. Please contact Sue Dunn or Archana Kambli if you are interested in booking through SWABIZ.

    Combined Business & Personal Travel

    • Reimbursement to multiple destinations is limited to the lowest round trip economy class airfare, including indirect flights, to the business destination.
    • Include a quote with the price of the economy airfare to the business destination with your travel receipts.