All events must have an Event Approval Form submitted at least two weeks in advance. If this form is not submitted within two weeks of the event, you may not host your event.
Some other rules:
- Only one person from each organization will be allowed to reserve rooms.
- All events need to place a sign-in sheet (attached) in the Treasurer’s mailbox on the second floor within three days of the event.
- SBA will have essential event planning supplies (plates, napkins, cups, cutlery, and serving utensils) in the Student Activities Closet on the second floor next to the Global Law Journal room. The room reservation designee will have access to the Student Activity closet. Each group will have a bin
- Carrie Burns and the Social Chair will help coordinate dates for groups to avoid conflicts with each other. The goal is to have no more than two events each day.
Signature Events:
- The new funding guidelines allow each group to petition for up to $2,500 for a signature event that adds to the culture and community of WashU Law. Please submit the Signature Event Form along with including it on the groups’ Fall or Spring budget.
Graduate and Professional School’s Alcohol Policy
“Options for distribution must be discussed with and approved by the applicable Student Affairs office. Depending upon the nature and location of the event, options may include:
9a. Student Organization Servers: Student organization members may order, set up, and control distribution of the alcohol at the event independently in compliance with these guidelines if attendance is less than 40 guests, including members of the sponsoring organization(s). Prior to the event, the student organization must designate which member(s) will act as Server(s). Servers must always be present at the location where the alcohol is provided in order to monitor guests’ consumption and ensure that no persons under 21 receive alcohol. The practice of “self-serve,” in which individual guests serve themselves from a common container or source, is prohibited.
9b. Third-Party Bartender: Student members may purchase alcohol and a third-party bartending company with the requisite liquor license or permit may set-up and control distribution of the alcohol at the event. Bartenders will be responsible for checking identification of the guests.
9c. Third-Party Caterer: Student organizations may contract with a third-party vendor with the requisite insurance and liquor license or permit (such as Bon Appetit or Aramark) to acquire, set-up and control distribution of alcohol at the event, including checking identification of the guests.
- If there is any possibility that event attendees may be under 21, student organizers must use options b or c to distribute alcohol.
- If alcohol is offered for sale (e.g. cash bar), admission is charged, or donations are solicited to attend the event, or money is otherwise changing hands between the guests and the organization for the event (e.g., charge for cups or glasses, charge for tickets), distribution of alcohol may only be provided through option c.
10. Off-campus events: If an event is held at a venue off-campus and alcohol is being provided by the student organization, the student organization must use option c, unless such service is provided by the venue. The owner of the event space must assume liability for the event, and the owner or caterer must have the requisite liquor permit and acceptable liability insurance. Organizations should check with the applicable Student Affairs office to ensure all requirements are understood.”