Information Needed for Guest Reimbursements
When someone is invited to visit Washington University and will require payment for service or reimbursement, it is important to establish their US tax status if they are not a US citizen. This is designed to keep WU compliant, and more importantly, to protect the visa status of our guests.
Please use the sample email when inviting guests and attach the FIIR form to the email. The Guest Information form can be used to collect travel information.
Sample Email to Guests: Click Here
Guest Information Form: Click Here
Foreign Individual Information Request (FIIR Form): Click Here
Please send the above completed paperwork to your Olin Accounting contact with the supporting documentation as you normally would. They will forward the paperwork to the Tax Department.
Consultant Payments and Speaker Fees
Note that taxable payments made to foreign nationals are generally subject to 30% withholding at the time of payment. If the department would like a payee to receive a net amount after tax withholding, contact the Tax Department for the gross up amount.