Administrative Support
Contact your Department Administrator as the front line support for your sponsored projects.
Learn more about Research Support Offices
Policies & Procedures
Know the policies and procedures related to conducting research at the McKelvey School of Engineering and at WU.
Award Management Resources
See the Awards page for resources for managing your awards.
Hiring Laboratory Personnel
Review policies for adding members to your group.
Start Up Funds
Read about tracking your start up funds and allowable purchases.
Research Infrastructure Services
Read about data storage, high-level computing, and other technical resources for your research.
Software
Administrative Information System (AIS)
Functions include Financial Information System (FIS), Accounts Payable, Account Profile System, Asset System, and Travel.
Faculty Financial Reporting (FFR)
Budget reporting dashboard for faculty sponsored projects – enter via ONE
Log in with WUSTL Key.
Research Infrastructure Services
RIS provides research technology services including data storage, a scientific compute platform, research applications, and controlled unclassified information (CUI).
Workday Login
Log in to the University’s HR and Finance system to view information such as your paycheck, leave, benefits enrollment, hiring tools, and award/fund data.
Financial Tools
Accounts Payable
Provides University-wide support for processing Check Requests, Travel Advances/Reports, and Vendor Records, as well as school/department-specific services for other financial transactions.
Award Financial Closeout
Guide for financial closeout of grants, contracts and cooperative agreements
Award Management
Resources for award management and closeout.
Managing awards involves negotiation and acceptance, account set up, and financial administration. Project closeout involves no-cost extension requests, financial closeout and final report submissions.
Conflict of Interest
Disclosure of Financial and Research Conflicts of Interest.
Applicability: All faculty members with an academic appointment of instructor or higher, or any individual having independent responsibility for the design, conduct, or reporting of research.
Faculty Financial Reporting (FFR)
Budget reporting dashboard for faculty sponsored projects – enter via ONE
Log in with WUSTL Key.
Non-Personnel Costs
Non-personnel budget items on sponsored projects
Non-personnel costs must follow the basic costing principles of reasonable, allocable and allowable. All non-personnel costs charged to sponsored awards must comply with University policy, as well as with any specific sponsor requirements and federal and state laws and regulations.
Payroll and Time Reporting Tools
Includes payroll deadlines, tax withholding, and payments to foreign individuals information.
Procurement On Sponsored Projects
Purchasing guidance for grants and contracts
Policies and procedures for procurement transactions involving all sponsored projects (federal and non-federal)
Sponsored Projects Accounting (SPA)
Financial intermediary between sponsors of research and Washington University in St. Louis investigators.
SPA is the primary source for interpretation of relevant rules, regulations and laws governing incurring, reimbursing and reporting costs under sponsored-research agreements.
Tax Department
Responsible for a variety of areas of the University’s tax compliance.
Tax Topics
Includes information about:
- Gifts, prizes and awards
- Sales Tax
- Foreign vendor payments
- Relocation expenses
Travel and Business Expenses
Resources include:
- Travel expense statement templates and supplemental forms
- Allowable costs
- Insurance
- International Travel Registry
- Mileage rates
Travel on Sponsored Funds
Charging travel costs to external funds
- Tips and Reminders for Travel on Sponsored Funds
- Traveling on Sponsored Funds
- STAR 108: Traveling with Sponsored Funds
- See “Travel and Related Expenses” section of the Sponsored Expenditures Guidelines
- Registry – Mandatory for international trips