Common Proposal Elements
- Cover page or “face page:” Project title, project period, funding requested, PI name and title, authorizing signatures. See institutional data for frequently requested information.
- Abstract or project summary: Succinct and accurate description of the proposal application
- Table of contents: List of all application elements
- Budget: Typically divided into two sections: direct costs and Facilities and Administrative cost (also referred to as “F&A” or indirect costs). Please follow the sponsoring agency’s guidelines for format and budget justification. PIs and DAs should ensure compliance and “allowability” with agency guidelines and cost principles (see WashU’s Unallowable Costs on Sponsored Projects, OMB Uniform Guidance). Note: NSF normally limits salary compensation for senior project personnel on awards to no more than two months of their regular salary in any one year.
- Budget justification: Categorical justification for the budget request. Consult WUSTL and agency guidelines regarding specifically stated unallowable costs.
- Cost sharing: Funds or “in kind” contributions committed to a project by Engineering, which may include cash, effort, supplies and/or equipment. Note: Unless required or specified in the solicitation guidelines, cost sharing is not required or recommended on most proposals to federal agencies. All cost sharing requests included in a proposal need ADVANCE approval from the Engineering Dean’s Office. Please see Policies & Guidelines.
- Biographical sketch (biosketch) and/or curriculum vitae (CV): A chronological and comprehensive detailing of the professional accomplishments of the PI. Curriculum vita(e) of all key personnel involved in the project should be included if specifically requested; often a biosketch of the key personnel is sufficient. Learn more about biosketches.
- Current and pending/other support: List of current and pending grant support of all key personnel. NSF requires that the currently proposed project be listed as well Also see: Calculation of person months
- Proposal Narrative: Objectives of the project and work to be accomplished (see solicitation guidelines).
- Bibliography/references: List of references cited in the Proposal Narrative.
- Other elements, as required:
Human subject’s approval
Animal subject’s protocol
Other compliance approvals (recombinant DNA, radioactive materials, and embryonic stem cells)
- For Outgoing Subawards (from proposed subrecipients):
Note: WU indirect costs are only included on the first $25,000 of each subaward
Scope of work
Facilities Statement/Resources (if necessary)
Letter of Intent (Template)
Signature of institutional official on letter of intent, which includes:
Cumulative budget total
Scope of work
- For Incoming Subawards (where WUSTL is the subrecipient):
Complete all required information as you would for a normal proposal
OSRS completes the letter of intent
- Additional Resources:
DOE Grant Application Guide
NSF Grant Proposal Guide
What to Submit to the OSRS Grant Team (.pdf)
SF424 (R&R) Application Guide for NIH and other PHS Agencies
Note: DOD has several sub-agencies (e.g., ONR, ARO, AFOSR, etc.) that have their own proposal guidelines. Please consult the sub-agency’s specific requirements.