External funding resources often come with terms and conditions that require compliance with federal, sponsor- or program-specific guidelines. Institutional policies and procedures must also be considered while managing sponsored projects.
These common regulations and institutional guides will assist you in the management of grants, contracts, and other sponsored funds.
Start Here: WU Sponsored Expenditures Guidelines
Start with this basic guide from Sponsored Projects Accounting on the management of federal and non-federal funds.
Resource List
Animal Care & Use
Click on the Education and Training accordion for a list of trainings related to animal research.
Award Management
Resources for award management and closeout.
Managing awards involves negotiation and acceptance, account set up, and financial administration. Project closeout involves no-cost extension requests, financial closeout and final report submissions.
Clinical Research Coordinator Orientation Manual
Training manual for staff supporting human subjects research. Produced by the WU OVCR.
Conflict of Interest – OVCR Resources
Admin resource page for Conflicts of Interest.
Addresses various COI types, forms, committees
Contingent Worker Guidance – OVCR
Information on hiring contingent workers who will participate in WU research.
Off-Campus Research Sites – SPA
Guide for conducting research sites off-campus by WU Sponsored Research Services
Payroll and Time Reporting Tools
Includes payroll deadlines, tax withholding, and payments to foreign individuals information.
Securing Controlled Unclassified Information (CUI)
Considerations for proposals and awards with terms related to CUI. Guide by JROC.
SPA Resources & Training
Resources, guides, and training materials used in managing sponsored funds.
Sponsored Expenditures Guidelines
Guidance on appropriate budgeting and expenditures of federal and non-federal sponsored funds directed toward research, training, or other purposes
Tax Topics
Includes information about:
- Gifts, prizes and awards
- Sales Tax
- Foreign vendor payments
- Relocation expenses
Travel on Sponsored Funds
Charging travel costs to external funds
- Traveling on Sponsored Funds
- See “Travel and Related Expenses” section of the Sponsored Expenditures Guidelines
- Registry – Mandatory for international trips